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PRIVACY POLICY

Effective Date: Nov, 2022
Last Updated: Jan 1st, 2025

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VANTONIGHT ("we," "us," or "our") is committed to protecting the privacy and security of personal and business information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal and client data in compliance with Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable international regulations.

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1. Information We Collect

We collect personal and business information from individuals, talents, artists, professionals, and clients who engage with our services. The information we collect includes but is not limited to:

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For Community Members & Talent Database:

  • Name

  • Last Name

  • Email Address

  • Phone Number

  • Resume

  • Portfolio

  • Social Media Links

  • Images, photos, and videos

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For Clients & Business Partners:

  • Business Name

  • Contact Person

  • Email Address

  • Phone Number

  • Billing Address

  • GST Number (for invoicing purposes)

  • Payment details (securely processed and not stored long-term)

  • Logos, images, videos, marketing materials, and proprietary content shared for contracted work

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2. Purpose of Data Collection

For Community Members & Talent Database:

The information you provide helps us:

  • Build a database of creative professionals and talents.

  • Match talents with media, marketing, and production projects.

  • Provide relevant industry opportunities to gain Canadian experience.

  • Foster collaborations with local and international businesses.

  • Enhance and promote the creative community.

  • Contact you regarding relevant opportunities, updates, and community initiatives.

  • Send Vantonight marketing materials and newsletters to keep you informed of events, promotions, and opportunities.

  • Share your information with clients and business partners for potential collaborations in accordance with our mission.

  • Distribute content across our social media channels, email campaigns, and digital marketing platforms to highlight our members and their work.

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For Clients & Business Partners:

The information you provide helps us:

  • Establish and manage business relationships.

  • Ensure clear communication and execution of agreed-upon marketing and media production services.

  • Invoice and process payments while complying with tax regulations.

  • Protect and manage confidential client data securely.

  • Utilize marketing materials, logos, and other assets strictly within the agreed scope.

  • Provide clients with access to our talent database, including member profiles, to facilitate potential collaborations and project development.

  • Share relevant information from our community members to help businesses find suitable creative talent.

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3. Confidentiality & Data Protection

For Community Members & Talent Database:

  • We will share your profile information with our clients and partners for professional opportunities.

  • By registering as a member, you consent to the use of your images, photos, videos, or other creative work for marketing and promotional purposes.

  • Your content may be featured on our website, social media platforms (Instagram, Facebook, LinkedIn, YouTube, TikTok, etc.), newsletters, and other digital communication channels.

  • If you wish to remove or update any content related to you, you may contact us at any time.

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For Clients & Business Partners:

  • Any confidential documents, files, passwords, credentials, proprietary information, and sensitive materials provided by clients must be clearly marked as confidential.

  • We commit to protecting confidential materials and will not disclose them to third parties without written consent.

  • Confidential data, including passwords, credentials, and private files, will be securely stored and destroyed after the contractual relationship ends unless otherwise agreed.

  • Any logos, images, videos, or other creative assets sent by the client remain their property and will be used strictly as per the agreement's scope.

  • Clients may request the removal or deletion of any assets shared with us after the contract ends.

  • Clients acknowledge that, as part of our mission, they may receive information about members of our talent database to facilitate potential collaborations.

  • Client branding materials and marketing assets may also be shared across our digital platforms, promotional campaigns, and social media when relevant to the agreed services.

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4. Data Sharing and Disclosure

We do not sell or rent your personal or business information. However, we may share it with:

  • Business partners and clients who collaborate with us on projects that align with your profile and expertise.

  • Clients who may receive relevant information about members of our talent database to facilitate networking and project collaboration.

  • Third-party service providers (e.g., cloud storage, email services) for administrative purposes and social media channels (e.g., Instagram, Meta, WhatsApp, LinkedIn, YouTube, etc.).

  • Legal authorities, if required by law or to protect our legal rights.

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5. Data Security

We implement appropriate safeguards to protect your personal and business data from unauthorized access, disclosure, alteration, or destruction. However, no data transmission over the internet is 100% secure, and we encourage you to take precautions when sharing sensitive information online.

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6. Retention of Personal & Business Data

  • Personal and business information is retained only as long as necessary to fulfill contractual obligations, legal requirements, or tax purposes.

  • Confidential client materials, including sensitive business data, will be securely deleted after the contractual relationship ends unless required for record-keeping under applicable laws.

  • Clients and members may request the deletion of their stored data at any time, subject to legal retention requirements.

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7. Your Rights and Choices

As a resident of Canada or an international user, you have the right to:

  • Access, update, or correct your personal or business data.

  • Withdraw your consent at any time.

  • Request deletion of your personal or business information from our database.

  • Opt-out of receiving marketing communications from Vantonight.

  • File a complaint with the Office of the Privacy Commissioner of Canada (OPC) if you believe your rights have been violated.

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8. International Data Transfers

If you are outside Canada, please note that your personal and business data may be transferred and processed in Canada. By providing your information, you consent to this transfer in accordance with applicable privacy laws.

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9. Updates to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will notify you of significant changes through our website or direct communication.

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10. Contact Information

If you have any questions or concerns about this Privacy Policy, or if you wish to exercise your rights regarding your personal or business data, please contact us at:

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VANTONIGHT
Vancouver, Canada
Email: contact@vantonight.com

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By providing your personal or business information, you acknowledge that you have read, understood, and agree to this Privacy Policy.

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